Admin Support Team

Requisition ID
Bay City

Job Profile

As a member of the Admin Support Team, you will work to support the administrative needs of the organization with a focus on the training, flight, and maintenance departments.  You will be responsible for performing administrative duties at a professional level and work closely with the Training and Maintenance Departments and the Chief Pilots Office. 


The private aviation industry is growing. With over 30 years of operational expertise, Red Wing Aviation (RWA) is one of the largest North American private aviation operators.


We have an aggressive growth plan – expanding the fleet and adding talented employees across the organization, spanning all aircraft categories and aviation services across North America and worldwide.


Position Type/Expected Hours of Work:
This is a full-time position, and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. with flexibility to be available outside of standard business hours. Position is located at RWA headquarters in Bay City, WI. 


Admin Support Staff Responsibilities:

  • Support the administrative needs of the Training and Maintenance Departments and Chief Pilots Office.
  • Order/schedule office supplies/repairs
  • Copier paper, printer ink, and office supplies, furniture etc.
  • Pest control, deep cleaning of office building
  • Company-wide celebrations, donations
  • General Admin Functions

Manage various schedules and logistics

  • Schedule meetings, draft meeting minutes
  • Manage documents – airplanes, land, cars, building, etc.
  • Airplane registration
  • Manage car insurance for crew cars
  • Ground School support
  • Arrange ground school hotel rooms and transportation
  • New hire welcome email with flights, lodging, contact information
  • Support flight personnel with ground school classroom/courseware setup
  • Verify on-boarding federal & state documentation and ensure proper documentation is accurately completed & tracked
  • Confirm and track currency of following new pilot documents: First Class Medical, pilots license, passport, driver’s license, and any change of information
  • Organize/arrange and track new hire pilot requirements – such as NATA background check, NDR
  • Manage incoming/outgoing PRIA documentation & company compliance, while working closely with company personnel for accuracy
  • Uniform orders/deductions
  • Act as primary communication for training department regarding pilot support/questions
  • Support implementation of Centrik scheduling/workflow/data tracking tool
  • Special project support


Admin Support Staff Qualifications:

Required Education and Experience:

  • High School diploma or equivalent
  • Customer service experience
  • Office environment experience
  • Knowledge of scheduling, logistics


Specific skills:

  • Excellent Computer and technology skills
  • Ability to multi-task, work independently and as part of a team
  • Strong work ethic with ability to self-direct
  • Strong customer service skills
  • Excellent oral and written communication skills
  • Effective time management skills
  • Ability to maintain a high level of confidentiality


Additional Eligibility Qualifications:

  • Have and maintain a valid Driver’s License.
  • Completion of pre-employment drug screen and background check
  • Authorized to work in the United States



  • Medical, Dental, Vision
  • 401K with Company Match
  • PTO
  • Employee Assistance Program
  • Training, opportunity for advancement

At Red Wing we are committed to our core values. We are an equal opportunity employer committed to diversity and inclusion.   




Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed